Privacy Policy

Last updated: February 2026

1. Who We Are

Compliance Control is a UK-based provider of fleet compliance management software.

For privacy-related queries, contact:
[email protected]

2. What Data We Collect

We collect and process the following data depending on how the system is used:

Account Information

Full name
Email address
Company name
User role

Fleet & Compliance Data

Vehicle information
Defect records
Daily walkaround check records
Compliance scheduling data
Workshop details

Driver Compliance Information

(if entered by the Transport Manager)

Licence expiry dates
CPC hours
Tacho card expiry dates
Other compliance-related dates

            We do not collect National Insurance numbers. We only store licence numbers or additional personal details if entered by the customer.
        

Uploaded Documents

Customers may upload compliance documents (e.g., inspection sheets, certificates). These are stored securely.

Technical Data

Our servers and infrastructure providers may automatically log:

IP addresses
Browser type
Connection timestamps

This data is used for security and system integrity purposes.

3. How We Use Data

We use personal data to:

Provide access to the platform
Manage subscriptions
Maintain audit trails
Improve system reliability
Respond to support requests
Ensure security and prevent misuse

We do not sell personal data.

4. Legal Basis (UK GDPR)

We process data under:

Contractual necessity (to provide the service)
Legitimate interests (system security, fraud prevention)
Legal obligation (where applicable)

5. Data Storage & Security

Data is hosted on UK-based servers.
Documents are stored securely using encrypted storage.
Payment processing is handled by Stripe.
We do not store payment card details.

We take reasonable technical and organisational measures to protect data.

6. Data Retention

If a subscription is cancelled:

Data is retained for up to 90 days.
Customers may request a data export during this period.
After 90 days, data may be permanently deleted.

7. Data Sharing

We share data only with necessary service providers, including:

Stripe (payment processing)
Cloudflare (infrastructure and security services)
Hosting provider (UK-based infrastructure)

We do not share data for marketing purposes.

8. Your Rights

Under UK GDPR, individuals have the right to:

Access their personal data
Request correction
Request deletion
Restrict processing
Object to processing

Requests can be made via [email protected]

9. Cookies

We may use essential cookies necessary for authentication and platform functionality.

We do not use advertising cookies.

10. Changes to This Policy

We may update this policy periodically. Continued use of the platform indicates acceptance of updates.